The department shall provide a workplace that is free from
recognized hazards that can cause or are likely to cause injury.
The departmental safety program shall comply with the accident
prevention program of the City and County of Honolulu as
established under the title of Safety Policy in the Personnel
Manual.
DEPARTMENTAL ACCIDENT PREVENTION PROGRAM
The departmental accident prevention program shall operate
as spelled out below.
A. Professional Standards Office (PSO)
The PSO commander shall:
1. Keep abreast of industry standards for safety
practices and procedures; review departmental
safety rules, procedures, and equipment; and
recommend any necessary changes;
2. Inspect and monitor the department’s physical
facilities, personnel, equipment, and activities
to identify and correct unsafe conditions and work
practices and to ensure compliance with
departmental policy;
3. Alert the Training Division to any need for safety
training;
4. Handle all citations and assist in any subsequent
litigation;
a. Forward a copy of the occupational safety and
health citation and any available reports to
the Safety Branch, Department of Human
Resources; and
b. File reports regarding any subsequent action;
5. Conduct special accident investigations when
necessary and submit findings and recommendations
to the Administrative Review Board (ARB) for
review. After the review, the ARB chairperson
shall submit a report to the Chief of Police for
final disposition; and
6. Return notice of any action taken to the employee
who submits a Health and/or Safety Hazard,
HPD-460 form.
B. Training Division
The Training Division commander shall:
1. Disseminate safety information through the
directive and training bulletin systems;
2. Develop departmental recruit and recall training
program curricula, to include lesson plans on safe
job practices and accident prevention; and
3. Keep abreast of the occupational safety and health
regulations regarding training and provide the
training mandated by the regulations.
C. Human Resources Division (HRD)
The HRD commander shall maintain the Log of
Work-Related Injuries and Illnesses, GSHA 300 forms,
for all elements within the Alapai headquarters and
shall handle the reporting requirement in
section IV A 2 below.
D. Safety Officers
Each division-level commander shall appoint an element
safety officer who shall:
1. Evaluate operational methods and procedures within
the element;
2. Recommend appropriate action to the appropriate
safety committee (see section VI below); and
3. Provide safety training to all personnel in the
element.
E. Commanders
The commander of each departmental reporting
establishment (see the attachment) shall:
1. Display posters and post notices on occupational
safety and health and maintain the Log of
Work-Related Injuries and Illnesses, OSHA 300
forms;
2. Ensure that equipment is properly maintained; and
3. Ensure that material safety data sheets are
available and that personnel are trained in their
use.
F. Supervisors
Each supervisor shall:
1. Promote a safe job environment and practices;
2. Inspect and evaluate work conditions and
procedures to detect and correct any unsafe
conditions or procedures;
3. Ensure that employees comply with departmental
safety procedures; and
4. Investigate any accidents.
G. Employees
Employees shall:
1. Develop safe work habits;
2. Contribute to their own safety and that of their
coworkers;
3. Promptly report all accidents and injuries to
their supervisors;
4. Promptly report any unsafe practices or conditions
that they observe to their supervisors on a Health
and/or Safety Hazard, HPD-460 form; and
5. Cooperate with and assist in investigations of
accidents to identify causes and to help prevent
reoccurrences.
H. Reporting Suspected Health/Safety Hazards
1. Any suspected health or safety hazard should be
reported immediately to the supervisor in charge
of the area.
a. If possible, the situation should be
corrected immediately.
b. If the situation cannot be corrected
immediately, the supervisor in charge of the
area shall post adequate and conspicuous
notices to warn of the hazard.
(1) If imminent danger exists, the hazard
should be isolated and neutralized.
(2) If imminent danger does not exist, the
situation should be made as safe as
possible.
2. The supervisor shall submit a Health and/or Safety
Hazard, HPD-460 form, via channels to the
appropriate safety committee.
HAZARD ASSESSMENT AND EQUIPMENT SELECTION
A. Each element shall assess its workplace to determine
whether hazards that necessitate the use of personal,
protective equipment (PPE) are present or are likely to
be present. Each assessment shall be recorded and
verified by the element’s safety officer on the Hazard
Assessment Worksheet, HPD-460A form, and submitted to
the appropriate safety committee for review and
certification.
B. If hazards are present or are likely to be present, the
element’s safety officer shall:
1. Recommend to the commander the appropriate PPE
that will protect affected employees from the
hazards identified in the hazard assessment for
each job task;
2. Present to the appropriate safety committee the
selection of the PPE to be used by employees in
the workplace;
3. Communicate the selection decision to each
affected employee;
4. Select the PPE that properly fits each affected
employee; and
5. Have each affected employee use the appropriate
PPE.
C. The departmental safety specialist shall review each
assessment to ensure that the appropriate PPE has been
selected.
PROCESSING OCCUPATIONAL SAFETY AND HEALTH CITATIONS
A. State Compliance Officer
The State Compliance Officer, Hawaii Department of
Labor and Industrial Relations, is authorized to enter
any city facility to enforce the occupational safety
and health law and issue citations for violations.
B. Element Commander/Supervisor
The element commander/supervisor shall:
1. Inform the compliance officer that the
departmental safety specialist will accompany the
compliance officer on the inspection of the
facility and call the PSO to notify the safety
specialist of the compliance officer’s arrival;
a. If the safety specialist cannot arrive in
time to accompany the compliance officer, the
element safety officer or designee shall
accompany the compliance officer on the
inspection;
b. During the inspection, accompanying personnel
shall make notes on everything documented by
the compliance officer; pictures of
violations should be taken if a camera is
available;
2. Upon receipt of an occupational safety and health
citation, immediately submit the original citation
and a written report regarding the alleged
violation to the Chief of Police;
3. Post a copy of the citation or amendment where the
alleged violation occurred. It shall be
conspicuously posted for the period of time
required on the form; and
4. Comply with the recommendations made by the State
Compliance Officer to correct the violation by
following the steps outlined in section II H
above.
RECORDING OCCUPATIONAL INJURIES AND ILLNESSES
The department shall maintain records and report all
occupational injuries and illnesses as required by the
Hawaii Occupational Safety and Health Division (HIOSH)
regulations.
A. Report of Industrial Injury/Illness
1. All occupational injuries and illnesses shall be
reported to the HRD commander on the Report of
Industrial Injury/Illness, CSWC-1 form.
NOTE: First aid should not be reported on the
CSWC-1 form. First aid is defined as a one-time
treatment by a physician or medical personnel or
as subsequent observation of minor scratches,
cuts, splinters, etc. (those things not ordinarily
requiring extensive medical care).
2. The HRD commander shall submit a copy of the
report to the Department of Human Resources.
B. Log and Summary of Occupational Injuries and Illnesses
1. On January 1 of each calendar year, the commander
or designee of each reporting establishment (see
the attachment) shall start a new Log of
Work-Related Injuries and Illnesses, OSHA 300
forms.
2. Each reporting establishment shall maintain its
OSHA 300 logs for five calendar years after the
close of each reporting year.
3. The completed annual summary of work-related
injuries and illnesses (the OSHA 300A log) shall
be posted at each reporting establishment from
February 1 through April 30 of that year.
4. When a reporting establishment includes
subordinate facilities in its log, a copy must be
posted at each facility during the annual posting
period. For example, the log for the Alapai
headquarters also covers the two Waikiki
facilities of District 6. Those facilities must
post copies of the Alapai log or extracts of it
reflecting their own injuries/illnesses for the
year.
Subordinate facilities that must post copies of
reporting establishment logs are identified in
parentheses in the attachment.
SAFETY COMMITTEES
A. State of Hawaii Organization of Police Officers (SHOPO)
Safety and Health Committee
1. The committee shall consist of:
a. The commanders of the PSO and HRD, and
b. Two representatives designated by the SHOPO.
2. The committee’s functions, responsibilities, and
meetings shall be as set forth in the current
collective bargaining agreement.
B. United Public Workers (UPW) Safety Committee
1. The committee shall consist of:
a. The commanders of the PSO and HRD, and
b. Two representatives designated by the UPW.
2. The committee’s functions, responsibilities, and
meetings shall be as set forth in the current
collective bargaining agreement.
C. Ad Hoc Safety Committee
1. The committee shall consist of:
a. The commanders of the PSO and HRD, and
b. Two representatives of the affected element.
2. The committee shall deal with safety matters
outside the scope of responsibility of the SHOPO
Safety and Health Committee and the UPW Safety
Committee.
D. The committees shall submit their recommendations to
the ARB for review. After the review, the ARB
chairperson shall submit a report to the Chief of
Police for final disposition.