In general terms, personnel movements promote the orderly and
systematic movement of personnel, enhance individual growth, and
stimulate the development of a broad and general experience for
officers. Personnel movements consist of: voluntary transfers,
transfers by the direction of the Chief of Police, disciplinary
transfers, promotions, and rotations.
DEFINITIONS
Division-level element: An element commanded by a major or
anyone of lower rank who reports to an assistant chief or
officer of higher rank.
Nonpatrol elements: Elements other than Districts 1 through
8 and the Central Receiving Division (CRD).
Patrol elements: Districts 1 through 8 and the CRD.
APPLICATION
Unless otherwise specified, this policy applies to officers
of the ranks from P0-7 through P0-13.
TRANSFER
A. Applicability
1. A transfer may occur at any time, either at the
individual’s request or at the direction of the
Chief of Police.
2. While officers may request transfers at any time,
they shall have 24 months in a patrol element
directly preceding their transfer to a nonpatrol
element. For transfer purposes only, time spent
in a district’s Burglary-Theft Detail shall be
counted as time spent in a patrol element.
Exceptions to this requirement for 24 months in a
patrol element are as follows:
a. If the transfer list for a nonpatrol element
does not contain the name of any officer from
a patrol element, then an officer from
another nonpatrol element may transfer to
that nonpatrol element.
(1) In the event the transfer list for a
nonpatrol element contains the names of
more than one officer with less than
24 months in a patrol element, then an
officer with more time in a current
patrol assignment shall have priority.
(2) If the officers’ patrol time is equal,
seniority at the current rank shall take
precedence;
b. Officers may transfer to a nonpatrol element
after 24 months of consecutive service in the Human Resources Division (HRD)
Professional Standards Office (PSO), Criminal
Investigation Division (CID), or Intelligence
Enforcement Unit (IEU) directly
preceding the transfer;
c. When transfers out of the IEU are a the
direction of the Chief of Police or designee,
not to include disciplinary or voluntary transfers,
officers may transfer to a nonpatrol element
without 24 months of consecutive service in
the IEU; and
d. Officers may transfer to the Training
Division, HRD, IEU, PSO or CID without spending 24 months in a patrol element directly preceding the transfer.
3. When an individual requests a transfer,
consideration shall be given to the class title,
performance, merit, dependability, and seniority.
4. The Chief of Police may direct the transfer of
personnel to other assignments at any time. No
officer or employee may consider any assignment a
permanent one.
B. Transfer Requests
1. An employee requesting a transfer shall submit the
Transfer Request e-form via the chain of command.
2. Two assignments may be requested. However,
listing two assignments has no preferential value
and is not required.
3. Transfer requests shall be valid for the current
personnel movement only. Officers shall submit a
transfer request for each personnel movement.
4. The officer’s immediate supervisor and element
commander shall recommend approval or denial of
the Transfer Request e-form and forward it to the
HRD.
5. If the element commander denies the transfer
request, the Transfer Request e-form shall be
electronically forwarded to that element’s
assistant chief. The officer whose transfer
request has been denied shall be notified of the
denial and the reasons for the denial on the
Transfer Request e-form.
6. The HRD commander or designee shall acknowledge
all requests and return an electronic copy of the
final decision, denied or pending future
consideration, to the originator.
7. A transfer request shall be cancelled when the
employee is transferred, promoted, resigns,
retires, or no longer meets the requirements of
the position for which he or she applied.
8. If the employee later decides to withdraw the
request, the employee shall cancel the e-form.
9. Any transfer request on file shall be cancelled by
the employee before a new request is submitted.
C. Preacceptance Requirements
1. Specialized elements with pre- and post-acceptance
tests, certifications, and/or application
requirements for transfer shall:
a. Distribute information notices to all
elements announcing each preacceptance test,
certification and/or application period;
b. Provide details regarding pre- and postacceptance
tests, certifications, and/or
application requirements to officers upon
request. Element pre- and post-acceptance
transfer requirements for officers shall be
contained in their manuals of operations
(MOP);
c. Submit to the HRD the names of the officers
who pass each test and/or qualify for
transfer; and
d. Confer with the Administrative Review Board
prior to any modifications to the element’s
MOP regarding pre- and post-acceptance.
2. Officers shall retain their pre-acceptance status
for 12 months from the date of test completion,
application receipt, or training certification.
Exceptions to the above are as follows:
a. Officers requesting for transfer to the
Specialized Services Division (SSD) shall pass the most
recent pre-acceptance physical fitness and
pulmonary function test; and
b. Upon receiving Drug Abuse Resistance
Education Officers Training certification,
officers requesting for transfer to the
Community Affairs Division (CAD) shall retain
their pre-acceptance status for 24 months
from the date of certification.
3. Officers who do not satisfy the post-acceptance
tests, requirements, and/or certifications to
remain in the element shall:
a. Be on special assignment to another element
and be subject to transfer during the next
personnel movement;
b. Lose any accumulated seniority, if he or she
is transferred back to their previous
element; and
c. Be ineligible for return to the element for
which he or she did not satisfy the postacceptance
tests, requirements, and/or
certifications for 12 months from the date he
or she was transferred out.
D. Approved Transfers
When a transfer is approved, the HRD will notify the
element commander, who will notify the affected
employee.
E. Transfer Resulting From Promotion
1. When a promotion involves a transfer, the
applicable provisions of section VII below shall
apply.
2. An officer who is promoted shall:
a. Draw uniform items and equipment designated
for the new rank from the Property and Supply
Section, Finance Division. Items no longer
required must be returned;
b. Report to the HRD to have a photograph taken
at the Photo Lab, Scientific Investigation
Section, and to update his or her
identification card information.
All police officers shall have their
photograph taken in uniform. Exceptions may
be made at the discretion of the officer’s
element commander; and
c. Follow the procedures outlined in
section VII D below when a change in
subsidized vehicle status is involved.
F. Disciplinary Transfer
When a disciplinary action involves the transfer of an
officer, the officer cannot submit a transfer request
for 12 months from the date of the disciplinary
transfer.
ROTATION
A. Unless an exception is specified, officers are
restricted to a five-year service limit in a division
level, nonpatrol element.
1. The service limit is calculated on the basis of
cumulative rather than continuous service. That
is, all time spent in an element counts toward the
limit. An officer who has reached the service
limit and rotates out of an element cannot
transfer back into the element except as specified
in the following paragraph; and
2. The service limit applies separately to each rank.
An officer may have five years in a nonpatrol
element at one rank and five more years in that
same element at another rank.
B. Officers shall be rotated to comply with established
service limits.
SERVICE LIMIT EXCEPTIONS
A. If no officer requests to transfer into a divisionlevel,
nonpatrol element, the element’s commander may
keep officers beyond the five-year service limit with
the approval of the Chief of Police.
B. CRD
There is a ten-year service limit for sergeants and
lieutenants. However, officers below the rank of
sergeant are subject to the five-year service limit.
C. CAD
There is an eight-year service limit for one sergeant
and two motorized corporals on the Drug Abuse
Resistance Education Mentor Training Team.
D. Narcotics/Vice Division
1. There is an eight-year service limit for the following:
a. One detective and one motorized corporal on the Clandestine Laboratory Response Team;
b. Officers on the Marijuana Eradication Team; and
c. Officers who are federally cross-deputized members of the Drug Enforcement Administration (DEA), Federal Bureau of Investigation (FBI), or Homeland Security Investigations (HSI) Task Force.
2. However, there is a ten-year service limit for the following:
a. One sergeant and two officers in the Gambling Detail;
b. One sergeant and two officers in the Marijuana Eradication Team;
c. One sergeant and two officers in the DEA Task Force;
d. One sergeant and two officers in the FBI Task Force; and
e. One sergeant and two officers in the HSI Task Force.
E. SSD
1. There is a ten-year service limit for officers
trained in special weapons and tactics.
2. There is no service limit for bomb technicians and
canine handlers and up to four tactical training
officers.
D. Narcotics/Vice Division
There is an eight-year service limit for the following:
1. One detective and one motorized corporal on the
Clandestine Laboratory Response Team;
2. Officers on the Marijuana Eradication Team; and
3. Officers who are federally cross-deputized members
of the Drug Enforcement Administration, Federal
Bureau of Investigation, or Immigrations and
Customs Enforcement Task Force.
E. SSD
1. There is a ten-year service limit for officers
trained in special weapons and tactics.
2. There is no service limit for bomb technicians and
canine handlers and up to four tactical training
officers.
F. Traffic Division
1. There is a ten-year service limit for one solo motorcycle master instructor and two solo motorcycle instructors.
2. There is an eight-year service limit for all solo motorcycle officers and sergeants.
3. Solo motorcycle officers and instructors must pass any required training and remain proficient for the duration of their time of service.
4. There is no service limit for sergeants and corporals assigned to the Vehicular Homicide Section.
5. There is a ten-year service limit for two sergeants and six officers assigned to the Night Enforcement Unit who are Drug Recognition Expert instructors and have their valid proficiency certifications.
G. Training Division
There is an eight-year service limit for the following:
1. One sergeant and one corporal in control and
arrest tactics;
2. One sergeant and one corporal in firearms
training;
3. One sergeant and one corporal in the Emergency
Vehicle Operations Course;
4. One corporal in physical fitness training;
5. One sergeant and one corporal in the Police
Officer Safety Training; and
6. One sergeant and one corporal in the electric gun
program.
H. Other Elements
There is no service limit for the following element
personnel:
1. Districts 1 through 8;
2. The Criminal Investigation Division;
3. The HRD; and
4. Elements that report directly to the Office of the
Chief.
I. Officers in nonpatrol assignments will be rotated to
patrol elements for a minimum of two years before
transferring to a nonpatrol element.
J. Bureau chiefs and division-level commanders shall
ensure that personnel are rotated in a timely manner
and that the impact of rotation is not unduly
burdensome in any one year.
1. For example, an element with a three-year service
limit should normally lose no more than about
one-third of its personnel to rotation in one
year; an element with a five-year service limit
should lose no more than about one-fifth; and so
on; and
2. Division-level commanders must pay particular
attention to the rotation of personnel with
special skills and training because their numbers
are limited. Specifically, the commander must
ensure that such personnel are not all lost at one
time and that none are retained beyond the service
limit for the element. Careful scheduling of
personnel movements over two or three years may be
required in order to avoid problems of this sort
in any one year.
K. The department shall execute all personnel movements in
an orderly, efficient, and expeditious manner. Prior
to the effective date of transfer, the individual shall
be equipped for the new assignment and may, if
necessary, be given an orientation.
L. Exceptions may be authorized by the Chief of Police.
PROCEDURES
A. Rotational Reports
1. The HRD shall establish a uniform format for
reports used to monitor rotations. The reports
shall be prepared by the commanders of all
division-level elements with officers subject to
rotation.
2. Each element’s report shall identify all officers
with four or more years of cumulative service in
the element and show the length of service.
a. Each report shall summarize the element’s
rotational activities during the preceding
year and its projected activities during the
coming year.
b. Each commander shall submit this report to
the HRD on or before the last day of January
each year.
B. Rotational Preferences
1. Officers who are subject to rotation may submit a
Transfer Request e-form to indicate their
assignment preferences. The preferences must be
among patrol assignments. However, the submission
of a preference does not guarantee that
assignment.
2. Officers should check the “rotational preference”
block of the Transfer Request e-form to indicate
that it is being submitted for rotational
preference rather than to request an immediate
transfer.
EMPLOYEE RESPONSIBILITIES
Following any personnel movement and when applicable, the
employee shall:
A. Contact the new element commander for information about
the new assignment and work schedule prior to the
effective movement date;
B. Report to the appropriate commander, element or bureau
secretary, or designee to return/obtain squad room
locker keys; facility access cards; and/or parking
authorization.
C. Return equipment not required for the new assignment to
the Property and Supply Section of the Finance Division
or the appropriate, responsible element within three
days after reporting for their assignment.
D. If the action involves a change in subsidized vehicle
status:
1. Follow the procedures in the directives covering
police vehicles and specifications for police
subsidized vehicles to put a vehicle into service
or remove one from service;
2. Make the necessary changes in insurance coverage
with his or her insurance company; and
E. Return any Alapai parking stickers or placards to the
parking coordinator’s office, if applicable.