Police officers and civilian employees are responsible
for the care and custody of uniforms, equipment, and
firearms issued to them by the department. The
qualification testing, carrying of firearms, and the
replacement of uniforms and equipment shall be carried
out in accordance with this directive.
DEFINITIONS
Allotted items: Items that are initially issued to
the individual employee. On a limited basis, these
items may be replaced annually. The city pays a set
amount (usually 75 percent of the total cost) while
the individual pays for the balance (e.g., uniforms).
Issued firearm: Any firearm that has been authorized
by the Chief of Police to be used in police service
and is issued to police officers by the Finance Division.
Issued items: Items that are dispensed at no cost to
the employee by the department through the Finance
Division. Items meeting the exact specifications of
these issued items are the only ones that can be worn
as a part of the standard uniform. Substitutions are
those that are specifically allowed and so defined in this directive.
Nonissued items: Items that shall be purchased by
the individual employee. This category includes
shoes, socks, and other items that are specifically
required or are allowed to be worn with the uniform.
These items shall conform to the policies and
specifications stated in this directive.
Supplemental firearm: A privately owned firearm
authorized by the Chief of Police for police use.
GENERAL UNIFORM POLICY
A. Only garments, accessories, and equipment
meeting departmental specifications shall be
allowed. There shall be no substitutions
unless the substitute item meets the
departmental specification or is specifically
authorized in this directive.
B. Departmental specifications for garments,
accessories, and equipment that are issued by
the department shall be maintained as a part
of the Finance Division’s manual of operations,
unless specifically stated otherwise.
STANDARD POLICE UNIFORM
A. Allotted Items
1. Shirt
2. Trousers
B. Issued Items
1. Service Stars
a. Wearing the service stars is mandatory.
b. Each star represents five years of continuous
service with the department.
c. The stars shall be centered in a row above
the right breast pocket of the shirt.
d. Personnel with 35 years of service may
indicate years of service with two rows of
stars, one row of three stars atop one row
of four stars. Both rows shall be squared
and centered above the right breast pocket
of the shirt.
e. Personnel with 40 years of service may
indicate years of service with two rows of
four stars each. Both rows shall be squared
and centered above the right breast pocket
of the shirt.
2. Hat
a. For policy governing wear, refer to the
bargaining unit contract.
b. The cap shield shall be in place at all times.
c. Gold Braid on Visor
(1) Lieutenants have one row.
(2) Captains and above have two rows.
3. Gloves
Gloves shall be worn/carried at all ceremonies,
inspections, traffic assignments, and special
assignments when so directed.
4. Metal Accessories and Rank Insignia
As listed in this directive.
5. Uniform Belt and All Leather Accessories
As listed in this directive.
6. Body Armor
All body armor shall comply with the
specifications approved by the department.
C. Nonissued Items
1. Shoes
a. Standard shoes (refer to specifications in
Attachment 1) shall be worn at all times.
b. Exception: Optional shoes (refer to
specifications in Attachment 1) may be worn
only for patrol, the receiving desk, and
special field duties such as traffic control,
crowd control, security, etc.
c. Optional shoes shall not be worn during
ceremonies or Chief’s inspections.
2. Socks
The portion that is visible above the shoe
shall be black or navy blue.
3. Department-authorized, optional police baseball cap
a. The only department-authorized, optional
police baseball caps are of the type
specified (e.g., color, style, design
elements, etc.) in Attachment 6.
b. Officers have the option to purchase the
caps at their expense. Only officers can
purchase and wear the caps which must be
those acquired from a departmentauthorized vendor.
c. The cap shall be worn only when directing
traffic while on duty or on special duty,
and always with the bill facing straight
forward.
d. The wearing of caps with a gold badge is
restricted to supervisors (i.e., sergeants
and above) and wearing ones with a silver
badge is regulated to corporals and below.
D. Metal Accessories and Rank Insignia
1. No one shall own or carry a badge or cap shield
or duplicate badge or duplicate cap shield that
was not officially issued to the specific.
2. Items for sergeants/detectives and above shall
be gold-filled or gold-plated.
3.Items for ranks below sergeant/detective shall
be silver or chromium or rhodium-plated.
4.All items shall be issued by the Finance
Division unless specifically stated otherwise.
5. Badge
a. The design shall be the one that is approved
by and on file at the Office of the Chief.
b. Each badge shall bear the badge number and
rank of the wearer.
6. Cap Shield
a. The design shall be the one that is approved
and on file at the Office of the Chief.
b. It shall bear the same number as the wearer’s badge.
c. It shall be worn on the crown of the issued hat at all times.
7. Buckle on Uniform Belt
8. Rank Insignia
a. The sergeant’s stripes shall be worn on each sleeve by sergeants.
b. The corporal’s stripes shall be worn on each sleeve by PO-9 officers.
c. “Kukui Nut”
(1) Placement on Each Epaulet
The edge nearest the shoulder shall be approximately
one and a quarter inches from the sleeve seam with
the bottom tips of the staffs pointing forward.
(2) Rank Designations
(a) Lieutenants: one kukui nut on each epaulet.
(b) Captains: two kukui nuts on each epaulet.
(c) Majors: three kukui nuts on each epaulet.
d. Stars
(1) Placement on Each Epaulet
At the vertical center with the outer point
approximately one and a quarter inches from
the sleeve seam, with the horizontal arms
parallel to the epaulet edge.
(2) Rank Designations
(a) Assistant chiefs: two stars on each epaulet.
(b) Deputy chiefs: three stars on each epaulet.
(c) Chief of Police: four stars on each epaulet.
E. Award Medals/Insignia/Pins
1. Policy
a. Only the award medals, insignia, and pins listed
below may be worn on the uniform.
b. Bestowing elements shall issue approved
medals, insignia, and pins, unless departmental
policy dictates otherwise, and shall maintain
current specifications in their manuals of operations.
c. Approved medals, insignia, and pins shall
be worn centered, starting 1/4 inch above the
right breast pocket (lower edge of the pin to
the top seam of the pocket) or 1/4 inch above
the service stars, if applicable (lower edge
of pin to upper point of stars).
2. Valor/Merit Medals and Cloth Insignia
Refer to Policy 3.30, AWARD SYSTEM.
3. Field Training Officer (FTO) Pin
This pin may be worn only during the officer’s
assignment to the program.
4. Special Weapon and Tactics (SWAT) Pin
This pin may be worn only by an officer who
has successfully completed the SWAT course
and only while assigned to the Specialized
Services Division (SSD).
5. Drug Abuse Resistance Education (D.A.R.E.) Pin
This pin may be worn only during the officer’s
assignment to the program.
6. Automated Fingerprint Identification System (AFIS) Pin
Only one AFIS pin may be worn, and no pin shall
be worn more than 12 months after it is received by the officer.
7. Drug Recognition Expert (DRE) Pin
This pin may be worn only by officers who are
currently certified by the National Highway
Traffic Safety Administration and the International
Association of Chiefs of Police as drug recognition experts.
F. Leather Accessories
All leather accessories shall be of plain,
smooth, black leather and shall have a glossy
or matte finish.
Leather accessories on the uniform belt shall
be worn in the order specified by the Training Division.
1. Uniform belt
2. Holster
3. Ammunition carrier
4. Handcuff pouch
5. Chemical agent carrier
6. Holster for the metal baton
G. Equipment
1. 26-inch Metal Expandable Baton
a. A baton shall be issued only after the
officer has successfully completed training
in its use.
b. Only these batons are allowed for police use.
All other impact weapons (e.g., blackjacks) are prohibited.
2. Flashlight
a. The issued flashlight shall be used for
inspections and ceremonies.
b. Optional flashlight and carrier (refer
to Attachment 1).
(1) Officers may purchase the optional
flashlight and leather carrier.
(2) This flashlight shall not be used for
ceremonies and Chief’s inspections.
3. Chemical agent
4. Pistol
5. Pager and Cellular Telephone
The following shall apply if a pager or
cellular telephone is worn:
a. A pager or cellular telephone shall be
worn in a pocket or on the uniform belt;
b. A pager or cellular telephone shall not
be worn on the epaulet of any uniform; and
c. A pager or cellular telephone shall not
be worn in a way that interferes with the
use of any police equipment or poses a safety hazard.
H. Other Clothing Accessories Issued by the Finance Division
1. Traffic vest
2. Cold weather jacket
a. Jacket may be worn by plainclothes officers.
b. The badge, HPD patch, officer’s name, and
rank insignia shall be worn on the jacket.
The badge shall be worn on the badge tab.
3. Raincoat
The only jacket and rainwear authorized with
the standard police uniform are those that
have been issued or partially paid for by the department.
STANDARD UNIFORM FOR SOLO MOTORCYCLE OFFICERS
A. Allotted Items
1. Shirt
2. Breeches
3. Training utility uniform
B. Issued Items
1. Boots
2. Motorcycle helmet
3. Rain suit
C. The badge, HPD shoulder patch, rank insignia
(if applicable) and appropriate leather accessories
and equipment shall be worn.
D. Body armor
STANDARD UNIFORM FOR POLICE HELICOPTER CREW
Issued items are listed below.
A. Flight Suit
1. The badge, HPD shoulder patch, rank insignia
(if applicable), and appropriate leather accessories
and equipment shall be worn.
2. Police aircrew wing
a. The aircrew wing shall be worn one-half inch
below and centered with the badge.
b. Officer in charge: gold-plated.
c. Flight crew: rhodium-plated.
B. Headgear
1. During flight–white gentex flight protective
helmet with headphones and dynamic boom microphone.
2. When not in flight–navy blue baseball-type
cap with badge emblem on center front.
C. Body armor
STANDARD UNIFORM FOR POLICE CHAPLAINS
A. Policy
1. On-duty chaplains shall wear the standard
uniform for police chaplains, a regulation
badge with “CHAPLAIN” inscribed on the center
panel, and a departmental identification card.
2. Police chaplains shall not carry any firearm,
baton, chemical agent, or handcuffs.
B. Allotted Items
1. Trousers or skirt
2. Shirt
ALTERNATIVE UNIFORMS
A. Utility Uniform
1. Patrol
a. The utility uniform may be worn in place
of the standard uniform during emergency
situations, prolonged periods of inclement
weather, fatigue duty, training activities,
roadblocks, receiving desk duties, or other
unusual situations when authorized by division-
level commanders or designees (refer to divisional
manual of operations for chain of authority).
The utility uniform shall be worn with the top
(coat) tucked in the pants.
b. The badge, HPD patch, rank insignia (if applicable), name, and appropriate equipment shall be worn on the utility uniform.
2. Nonpatrol
a. Commanders shall be responsible for authorizing
the use of utility uniforms and establishing guidelines
for the wearing of these uniforms in their divisional
manuals of operations. Divisional authorization
shall not take precedence over directives that
mandate the wearing of the standard police uniform
for certain assignments (e.g., public speaking engagements).
Except for officers in the SSD, utility uniforms
shall be worn with the top (coat) tucked in the pants.
b. The badge, HPD Patch, rank insignia (if applicable),
name, and appropriate equipment shall be worn on the utility uniform.
3. Headgear for the Utility Uniform
Headgear is optional unless otherwise required
(e.g., while riding on a three-wheeled vehicle,
all-terrain vehicle, GO-4, or motorcycle or
during a riot or similar hazardous/emergency situation).
a. Helmet (as required).
b. Navy blue, baseball-type cap.
d. Items b and c above are not issued. An
These caps/hats shall not be worn with the
standard police uniform.
4. Footwear
Optional shoes (refer to Attachment 1).
5. Body Armor
B. Training Division Instructors
Training Division instructors may wear the following:
1. The department-issued, instructor polo shirt
(navy blue or red) with “Ke Kula Maka’i Police
Training Academy STAFF” and the academy’s logo
embroidered on the left chest area. Range
personnel shall wear the red shirt; and
2. The full utility uniform or the utility
uniform trousers with the instructor polo shirt.
C. Police Activities League (PAL) Officers
1. Policy
Officers in the program may wear the PAL
uniform during PAL activities.
2. Allotted Items
a. Shorts
b. Shirt
c. Trousers
d. Jacket
3. Nonissued Items
a. Shoes: white athletic walking shoes with laces
b. Socks: white athletic socks
D. SSD Officers
Issued and allotted items (refer to Attachments 2
and 3).
E. Crowd Control Team (Back-up Riot Squad)
Issued items (refer to Attachment 2).
F. Bicycle Patrol Officers
1. Issued items (refer to Attachment 2).
2. The bicycle patrol uniform may be worn
only for bicycle patrol duty and by the
Mountain Bike Team (MBT).
3. Rank Insignia shall be worn on the bicycle patrol uniform.
4. This uniform shall not be worn for court
appearances, at the Legislature or City Council,
or as further described in section V A, Policy
3.22, DRESS AND GROOMING STANDARDS.
G. Navy Blue “HPD” T-shirt
The only authorized T-shirt shall be that
which is acquired and issued by the department.
1. Commanders shall be responsible for authorizing
the use of the T-shirt and establishing guidelines
in their manuals of operations to this effect.
Divisional authorization does not supersede any
mandatory wearing of standard police uniforms
established in directives.
2. The T-shirt may be worn by patrol officers
to perform certain assignments,
3. Officers may wear the T-shirt only with
prior approval from their commander. A
commander’s approval shall specify who can
use the shirt, for what assignment it shall
be worn, and the duration of the approval.
UNIFORMS FOR CIVILIAN PERSONNEL
A. Evidence Specialist Tunic
This is optional and for on-duty use only.
B. Vehicle Maintenance Shirt
The regulation shirt shall be worn while the
employee is on duty: see section IV C 2,
Policy 3.22, DRESS AND GROOMING STANDARDS,
for specific limits/options on wear.
CARE AND CUSTODY OF WEAPONS AND EQUIPMENT
A. All Officers
2. All officers shall exercise extreme care
and caution in storing weapons and other
equipment to ensure that none are lost, stolen,
or misused (e.g., items stolen from a home or
a car or a firearm used by a child or other
unauthorized person).
3. When in court, officers shall observe the
rules of the particular court relative to securing firearms.
4. In the police cellblock, officers (including
B. On-Duty Officers
1. All on-duty officers shall carry all equipment
required of their positions or assignments.
2. The pistol shall be in a holster and carried
in such a way that it can be readily withdrawn
from the holster.
C. Off-Duty Officers
1. All off-duty officers shall be in possession
of the badge, identification card, pistol in a
holster, and handcuffs at all times except as follows:
a. They shall not physically handle department-
issued or supplemental firearms while consuming
alcohol or any substance which is likely to impair
their physical or mental processes;
b. When wearing/carrying a weapon or other police
equipment is very conspicuous or impractical; or
c. When prohibited by an organization or company
from carrying a firearm on their property or at an event.
2. An off-duty officer whose physical or mental
processes may be impaired by the consumption of
alcohol or any substance shall request an
on-duty officer to respond if the need for police
services arises.
3. An officer shall not carry the issued pistol
while engaged in outside employment–see
Policy 3.19, OUTSIDE EMPLOYMENT.
BODY ARMOR
A. Policy
1. Officers assigned to enforcement and/or
field patrol duties shall wear body armor
while engaged in those duties.
The wearing of body armor is mandatory for all
special duty/voluntary police service assignments.
2. Officers regularly assigned to administrative
and/or investigative duties shall wear body armor
when engaged in duties that could expose them to
injury from any kind of weapon.
3. Exceptions to this policy shall be determined
by the Chief of Police.
B. Maintenance of Body Armor
1. Each officer shall clean, store, and maintain
his or her body armor in compliance with the
requirements or suggestions of the manufacturer
of that particular brand of body armor, if applicable.
2. Each officer shall regularly inspect the
ballistic panels and cover of the body armor
for signs of damage and to ensure general cleanliness.
FIREARMS
A. Policy
All firearms used for police service shall
comply with the individual manufacturer’s
factory armorer school specifications at all times.
Officers shall receive copies of and instructions
in Policy 1.04, USE OF FORCE, before being
authorized to carry a lethal or less-lethal weapon.
Officers’ receipt of the copies and instruction
shall be documented.
B. Uniformed Duty
An officer wearing any standard police uniform
shall wear the issued firearm as a part of the
uniform (refer to Attachment 2).
C. Other City-Owned Firearms
City-owned firearms that are maintained in
various police arsenals shall be issued only
to officers who are qualified to use them.
D. Firearms for Off-Duty and Plainclothes Officers
Off-duty and plainclothes officers may carry any
40 caliber semiautomatic pistol, 9mm semiautomatic
pistol, or Smith and Wesson revolver that is
chambered for the .38 Special caliber. All
firearms must meet the specifications in Attachment 4.
E. Supplemental Rifles/Shotguns
Refer to Attachment 5 for the makes and
models permitted for police service.
F. Less-Lethal Weapons
Refer to Policy 1.04, USE OF FORCE.
G. Grandfathered Firearms
Grandfathered firearms are only those indicated
in Attachments 4 and 5. The firearm may not be
utilized for police service once the original
officer transfers ownership of the weapon.
H. Prohibited Firearms and Parts
1. Any firearm that is not authorized for police
use by the Chief of Police cannot be carried by
on-duty or off-duty police officers. These include:
a. Any firearm prohibited by law;
b. Any fully automatic firearm, unless it is
one issued by the department;
c. Any pistol from the Smith and Wesson Performance
Center; and
d. Any pistol that does not meet factory armorer
school specifications.
2. Trigger shoes, trigger stops, Smith and
Wesson trigger models 5112 and 5088, multiburst
trigger activators, trigger cranks, and other
triggers and hammers that the department has
determined to be unsafe are prohibited.
3. Stocks that are prohibited include:
a. Stocks with thumb rests;
b. Bump fire stocks; and
c. Nonfactory replacement stocks on pistols.
I. Alteration and Repair
1. No alteration or repair shall be made to
any issued firearm which can affect its
operation or change its appearance in any way.
2. The frame and/or slide shall not be polished.
3. Pistol stocks shall not be altered.
4. Only factory-specified parts shall be used
to replace corresponding damaged parts.
J. Cleaning
1. Prior to cleaning any firearm, officers
shall visually verify that their firearm is
clear to reduce the risk of injury, property
damage, and accidental discharge.
2. Officers should abide by the factory-
recommended cleaning protocol for all
departmental and authorized supplemental weapons.
K. Loading and Unloading
To reduce risk of injury, property damage, and
accidental discharge while loading and unloading
any firearm, all officers shall:
1. Utilize a firearm clearing bin, whenever practicable;
2. In the absence of a firearm clearing bin, load
and unload the firearm with the muzzle pointed in
a safe direction; and
3. Follow the recommended administrative load
and unload processes set forth by the Training Division.
L. Handling
All personnel shall take reasonable safety
precautions when handling any firearm. Refer
to section IX B of Policy 1.04, USE OF FORCE.
SUPPLEMENTAL FIREARMS FOR USE IN POLICE SERVICE
A. Approval Policy
An officer must qualify with each supplemental
weapon prior to using it for police service by
fulfilling all requirements and obtaining all
approval signatures required on the Request for
Use of Supplemental Firearm(s), HPD-473A form.
B. Record in Training Division
The completed request for use of supplemental
firearm(s) form shall be filed and maintained
at the Training Division.
C. Obtaining Verification of Employment
1. Officers may request a verification of
employment only for the purchase of authorized
supplemental weapons by submitting a To/From
report to their commanders with the following information:
a. Make, model, and brief description of the
firearm being purchased;
b. Name, address, telephone number, and
contact person of the firearm distributor
that is requesting the verification; and
d. A statement that the firearm is being
purchased for supplemental use at the officer’s expense.
FIREARM QUALIFICATION
A. Policy
1. Issued firearm, AR-15 rifle, and Remington
870 shotgun: All officers must pass the
qualification tests for all three firearms at
least annually. For example, an officer who
qualifies on January 1, 2003, must re-qualify
by January 31, 2004. Likewise, an officer who
qualifies on January 15, 2003, must re-qualify
by February 14, 2004.
a. Officers who anticipate not being available
(e.g., vacation, first watch, or military leave)
for their scheduled qualification date should
make arrangements to qualify within the month
immediately before that date.
b. Officers not available because of an
unanticipated absence (e.g., sick leave or
emergency leave) shall qualify within 20
working days of their return.
2. Supplemental firearm: Officers must pass
the initial qualification test for all supplemental
firearms they intend to use for police service
and qualify at least annually with these weapons
to keep them in service. For example, an officer
who qualifies on January 1, 2003, must re-qualify
by January 31, 2004. Likewise, an officer who
qualifies on January 15, 2003, must re-qualify
by February 14, 2004.
3. Specific groups, such as the SSD,
Intelligence Enforcement Unit, and CRU,
may perform annual qualification testing
for all weapons used for police service
as a unit.
4. Division commanders shall ensure that
each officer in his or her command submits to
annual qualification testing.
5. Each officer shall carry the current
Firearms Qualification Card, HPD-473 form,
on his or her person while on duty.
6. Police arsenals may issue only those
firearms that appear on the officer’s current
firearms qualification card.
7. Except for emergency situations, officers
shall carry only authorized (i.e., issued and
supplemental weapons) firearms with which they
are currently qualified for police service.
B. Qualification Testing for Each Firearm
1. Qualification for each firearm is
based on a pass/fail system which shall be
monitored by a certified weapons instructor.
A passing qualification for each firearm is
required for an officer to use it.
2. The prescribed qualification course shall
be designed by the firearms training sergeant
and approved by the Training Division commander.
3. An officer who passes qualification testing
shall be issued a Firearms Qualification Card,
HPD-473 form, which shall list the firearm(s)
and the qualification scores for each firearm
that the officer is qualified to use.
4. Each officer’s qualification test score(s)
shall be maintained by the Training Division.
5. Failure to Pass Qualification and Emergency
Qualification Testing
a. Officers who fail the qualification test
for the issued firearm, AR-15 rifle, or
Remington 870 shotgun shall be transferred
to the Training Division on special assignment
as soon as possible. They can remain in the
Training Division up to ten working days as
scheduled by the Training Division. During
this time, officers shall be allowed to qualify
at least once a day. Officers who are unable
to qualify in the ten days shall return to their
previous assignment and be subject to Policy 3.45,
FAILURE TO MEET MINIMUM JOB REQUIREMENTS.
b. An officer who fails the qualification
test for his or her issued firearm shall
submit the issued firearm to the pistol
range before they leave the range on the
day of the test.
c. If an officer fails to qualify with any
supplemental firearm, that officer shall be
prohibited from carrying the firearm until
he or she passes the qualification test.
C. Emergency Firearms Qualification
1. Emergency firearms qualification is
available to an officer who has not completed
annual firearms qualification and whose
current qualification will expire before
he or she can be scheduled for the prescribed
annual firearms qualification course.
2. An officer attending emergency firearms
qualification will be tested with the department-
issued pistol, an AR-15 rifle, and a Remington
870 shotgun. One supplemental pistol will be allowed.
3. An officer who passes emergency qualification
shall be issued a temporary Firearms Qualification
Card, HPD-473 form. Emergency firearms qualification
is valid for 90 days.
4. An officer who passes emergency firearms
qualification shall inform his or her supervisor
that the officer must be scheduled to attend
annual recall training before the expiration
of the emergency qualification.
5. To avoid the need for an emergency qualification,
every reasonable effort should be made to schedule
a date for annual firearms qualification.
FIREARM INSPECTIONS
A. Inspection, Repair, and Disposition
1. All firearms used for police service shall
be inspected annually by the department’s
firearms technician or armorer.
2. Firearm inspections shall be based on
standards established by each manufacturer
(factory armorer school specifications).
3. Any firearm that does not meet the manufacturer’s
factory armorer school specifications or is
unserviceable shall be removed from police
service by the department’s firearms technician or armorer.
a. Department-issued firearms that are unserviceable
shall be repaired by the firearms technician or armorer.
b. If the issued firearm is not repairable,
the firearm shall be returned to the Finance
Division for disposal.
c. Arrangements shall be made with the Finance
Division to replace a disposed, department-issued firearm.
d. Officers shall be responsible for repairing
their privately owned firearms.
B. Responsibility
1. Officers shall ensure that their firearm(s)
are serviceable at all times. Officers shall
submit any department-issued weapon that they
believe is unsafe either to the firearms
technician or an officer at the pistol range.
2. Officers who submit their issued pistol
without obtaining a temporary replacement
shall be assigned to desk duties in plainclothes
where firearm use is limited.
3. Commanding officers shall ensure that firearms
carried by their personnel are inspected on a regular basis.
AMMUNITION
A. Policy
1. Ammunition for privately owned firearms
shall not be obtained from nor issued to the
officer by the department.
2. The department shall issue ammunition to
officers who, under the supervision of range
personnel, practice with departmental firearms
with which they failed to pass qualification tests.
3. Only ammunition listed for the specific
firearm may be used for police service (refer
to Attachments 4 and 5).
4. Only less-lethal ammunition that is specifically
approved for a particular less-lethal weapon shall
be used for police service (refer to Policy 1.04,
USE OF FORCE).
5. Any ammunition that has not been specified
in this directive for police duty cannot be
used unless written authorization is granted
by the Chief of Police.
6. Ammunition that has been reloaded or altered
is prohibited for use in police service.
7. A quality control inspection shall be
conducted for each ammunition lot by the
sergeant or designee at the range.
B. Ammunition for Training and Qualification Testing Only
The following categories of ammunition may be
used only for training and qualification testing
and are prohibited for regular police use:
1. Full-jacketed bullets; and
2. Nontoxic, frangible rounds.
RECORD KEEPING
The Finance Division shall be responsible for
maintaining an inventory list of all department-
issued firearms. The list shall contain a
description of the firearm, the type model,
serial number, and the officer to whom the
firearm is issued.
ACQUISITION, RETURN AND REPLACEMENT OF UNIFORMS, EQUIPMENT, AND ACCESSORIES
A. Acquisition
1. When acquiring equipment and other articles
from the Finance Division, the employee shall
endorse the appropriate documents and accept
responsibility for properly caring for and
preserving all items.
2. Each officer shall obtain the required
uniform and accessories within 30 days of
appointment to the department.
B. Return
1. Policy
Each employee shall return all equipment as
required to the Finance Division before leaving the department.
2. Retirement or Resignation
a. At the officer’s option, he or she may
turn in the badge to the element commander
or any supervisor within the officer’s
chain of command up to the rank of assistant
chief. The officer who receives a retiring
or resigning officer’s badge shall treat the
occasion as a solemn event.
b. The officer receiving the officer’s badge
shall immediately contact the Property and
Supply Section, Finance Division, and notify
them of the circumstances. The supervisor
shall ensure that the badge is returned to
the Property and Supply Section via property
receipt within two working days.
3. Termination
a. The terminating employee shall be required
to return all items listed on the Outstanding
Departmental Equipment, HPD-456 form, to the
Finance Division.
b. If any item is not returned:
(1) The terminating employee shall remit the
current replacement cost for each item to the
Finance Division;
(2) If the employee’s account has not been
settled, the commander of the employee’s
last assignment will assist the Finance
Division in retrieving the outstanding items
and shall submit a numbered police report
listing all of the missing items to the Finance
Division commander; and
(3) The terminating employee’s final lump sum
payment (for accrued vacation, compensatory
time, overtime, etc.) shall be withheld until
the account is settled.
4. Death in Service
a. All of the department-owned property and
equipment items assigned to the deceased
employee shall be retrieved by his or her
command immediately or payment for the items
shall be remitted.
b. The deceased employee’s final lump sum
payment (for accrued vacation, compensatory
time, overtime, etc.) shall be withheld until
the account is settled.
C. Missing Items
If any issued equipment, such as a gun, badge,
handcuffs, chemical agent, etc., is missing,
the officer shall generate a numbered police
report and a Request for Replacement of Issued
Item(s) e-form within 24 hours of the discovery.
D. Criminal Damage
1. If any uniform or equipment is damaged through
criminal assault, the employee shall notify his
or her immediate supervisor as soon as possible.
2. If any other property is damaged, the employee
shall notify his or her immediate supervisor or
the officer in charge of the scene, who shall
ensure that photographs are taken to document
the extent of injuries and damage.
3. The supervisor or the officer in charge,
after ensuring that all reports accurately
detail injuries, damages, and property
ownership, shall submit the reports through
the proper channels.
E. Replacement Procedure (Criminal and Noncriminal)
A Request for Replacement of Issued Item(s)
e-form shall be submitted to the Finance Division commander.
1. If an assessment is to be made, the employee
shall be charged for the replacement cost of the item.
2. If no assessment is to be made, the item
shall be replaced at no cost to the employee.
UNIFORM ALLOTMENT
A. Initial Allotment
1. Officers are eligible to receive an initial
allotment of three complete sets of the standard
uniform upon graduation from recruit school.
2. Reserve officers are eligible to receive
two complete sets of the standard uniform
upon graduation from recruit school.
B. Annual Replacement Policy
1. An employee may purchase up to the maximum
units listed in the replacement column in
Attachment 3 at approximately 25 percent of
the total cost of the uniform or as allowed
by the terms of each bargaining unit’s contract.
2. The department shall pay the dollar amount
allowed by the Department of Budget and Fiscal
Services (approximately 75 percent of the total
cost) for each allotted replacement item.
3. An employee is eligible to purchase the
allotted replacement uniform one year from
the date that he or she acquired the previous set.
C. Replacement Procedures
1. The employee shall submit an Employee Uniform
Allowance Claim e-form for the Finance Division’s
approval before ordering any replacement uniform.
2. The employee shall then take an approved copy
of the request to purchase uniform form to the
supplier so that the order can be processed.
3. The employee shall be responsible for payment
of his or her portion of the purchase.