The Honolulu Police Department (HPD) shall be
guided by the department’s Civil Defense Manual
in mitigating, preparing for, responding to, and
recovering from natural and man-made disasters
and catastrophic emergency events.

DEFINITIONS

Catastrophic events: These include, but are
not limited to, the following: civil disturbances,
earthquakes, extensive utility failures, floods,
hazardous material-related incidents, high surf,
high wind, hurricanes, large-scale explosions or
fires, massive transportation collisions, tsunamis,
terrorist-oriented events, and other disruptive domestic crises.

Civil defense coordinator: The HPD captain
who is responsible for developing departmental
guidelines, coordinating training, ensuring
that all departmental elements are prepared
to handle police-related activities, and
coordinating activities with other governmental
agencies during catastrophic events.

Disaster response workers: Personnel who shall
be available for duty during catastrophic events.

Emergency Operations Center (EOC): The Command
Conference Room at the Alapai headquarters where
command personnel hold briefings and direct
activities during catastrophic events.

State of emergency: Declaration made by the
Chief of Police in response to the threat or
occurrence of a catastrophic event where full
mobilization of the HPD’s disaster response workers is needed.

Oahu Warning Point (OWP): The county emergency
warning center located in the HPD’s Communications
Division. The OWP also serves as the first
alternate State Warning Point.
DEPARTMENTAL PREPARATION POLICY

A. Departmentwide Coordination

1. Departmental guidelines, consistent with
the City and County of Honolulu’s Emergency
Operations Plan, shall be developed in a departmental manual.

2. A departmentwide training program and a
readiness evaluation program for each element
shall ensure that all elements are prepared to handle
police-related activities during emergency events.

3. All civil defense activities shall be
coordinated with those of other governmental
agencies and emergency-related police activities
during emergency events.

B. Departmentwide Training

1. Emergency response training shall be
included as a part of each division-level
element’s emergency preparedness and response
plans checklist and manual of operations.

2. Training shall include, but shall not
be limited to, the following: orientation;
simulation; and interdepartmental as well as
recruit, in-service, and management training.

C. Division-Level Planning and Preparation

1. The currency and continuity of disaster
readiness programs shall be a part of each
division-level commander’s responsibilities.
These tasks shall not be delegated or disrupted
for any reason (e.g., reorganization or change in administration).

2. Each division-level element’s manual of
operations shall include disaster readiness emergency response checklists.

3. All emergency planning and preparedness
documents shall be made a part of the daily
management and overall planning process in each division-level element.

a. Funds for resources and training shall be included in the element’s budget.

b. Records that are vital for the continuity
of an element’s operation shall be identified.
Provision for storage of duplicates and subsequent
updates shall be made by each element.

c. Each element shall maintain a current
list of its disaster response workers and ensure
that each is properly trained and is aware of
his or her role(s) and responsibilities during
emergency or disaster conditions.

A copy of an element’s disaster response worker
mobilization list shall be forwarded to the civil
defense coordinator whenever a change of personnel
occurs within an element.

d. Each element shall identify emergency
resources/equipment available in both the public
and private sectors in the various jurisdictions
and shall maintain a current list of them.

MOBILIZATION POLICY

A. HPD Emergency Declaration

1. A departmental “state of emergency”
declaration can only be made by the Chief of Police or designee.

2. When a departmental “state of emergency”
is declared, the EOC shall take control. Assignments
shall be made only with its authorization.

B. EOC

1. The Chief of Police or designee shall coordinate all activities.

2. The deputy chief in charge of field
operations or designee shall manage operations.

C. Briefings

1. As soon as a “state of emergency” is
declared, the command staff, division-level
commanders (to include the radio engineer and
the automotive equipment superintendent), and
the supply manager shall report to the EOC.

2. Executive officers shall report to
their primary reporting station (current duty station).

3. Briefings for natural disasters shall
be handled by the civil defense coordinator.

4. Civil disturbance/terrorist-type incident
briefings shall be handled by the deputy chief in
charge of field operations or designee.

D. Assignments

1. At the end of the briefing, each
division-level commander shall complete the applicable sheet:

a. Patrol Assignment Sheet, HPD-198 form; or

b. Non-Patrol Assignment Sheet, HPD-198A form.

2. Subsequent changes in assignments shall
be submitted to the EOC as they occur (facsimile,
e-mail, or hand carried).

E. Reporting for Duty/Assignments

1. All sworn personnel shall be attired in
the regulation uniform or utility uniform.

2. Personnel who usually receive a car
allowance shall not use white cars unless
they are authorized to do so by the EOC.

3. All on-duty personnel shall remain at
their assigned posts until they are relieved.

4. Depending on the severity of
the emergency, timeliness of notice, and/or
specific instructions, all off-duty disaster
response workers shall report for duty as follows:

a. Primary: Current duty assignment;

b. Secondary: District police station
closest to the employee’s residence; and

c. Other: Contact the Communications Division.

5. Disaster response workers include:

a. All sworn personnel;

b. Nonclerical personnel of the Communications
Division, Vehicle Maintenance Section, and Telecommunications Systems Section;

c. Property and Supply Section personnel; and

d. Information Technology Division personnel
who can assist with computer-related problems.

GENERAL POLICE RESPONSE POLICY

A. Basic police responsibilities shall include,
but not be limited to, the following:

1. Maintaining law and order;

2. Protecting vital city facilities/resources;

3. Assisting in warning and evacuating the
populations of the areas at risk. Evacuation
personnel should be especially aware of the
elderly and disabled individuals;

4. Ensuring that all properly identified
public and private emergency officials and
volunteers are permitted access to and movement
within the disaster area(s);

5. Maintaining security of the evacuated areas,
evacuation shelters, and staging areas;

6. Directing and controlling traffic flow in and
around the disaster area(s);

7. Providing helicopter support, if needed;

8. Providing command and control for civil
disturbances and terrorist/terrorist-oriented events;

9. Supporting other city elements in their
command and control of the incident areas during
radiological defense and hazardous materials operations; and

10. Assisting the fire department in controlling the area around a fire.

B. Dissemination of Information

1. Only essential emergency information that
has been prepared by the media liaison officer
and approved by the Chief of Police or designee
may be released to the news media.

2. Advisories and warnings to the department,
government officials, and the public shall be
disseminated through the OWP.

INTERNAL DAMAGE ASSESSMENT

A. Casualties, damages, property losses,
and any other conditions that will have an effect
on operations shall be assessed by the element commanders.

B. Damage assessment reports shall include
detailed descriptions of damages and estimated
costs to repair or replace items.

REPORT OF EXPENSES INCURRED DUE TO DISASTER

A. When a disaster occurs, all division-level
commanders shall, on a daily basis, submit the Element
Daily Report for Expenses Due to Disaster, HPD-436
form, to the Finance Division no later than 0600 hours
of the following day.

B. A separate report shall be submitted for
the period beginning at 0001 hours and ending at
2400 hours for each day of the disaster, whether
or not any expenses were incurred.

C. Reports may be submitted to the Finance
Division by facsimile or e-mail or be hand carried.

CIVIL DEFENSE MANUAL

A. Copies of the HPD’s Civil Defense
Manual shall be distributed by the civil
defense coordinator and maintained by the following:

1. Two copies by each division-level element; and

2. One copy by each field lieutenant in Districts 1 through 8.

B. Additional copies may be obtained from the civil defense coordinator.

C. An electronic copy of the Civil Defense
Manual shall be permanently posted on the Civil
Defense page of the HPD intranet.